Skip to main content

Administrative Assistant 619 CLOSED


Partner Engineering and Science seeking a full-time Administrative Assistant in our New York City, NY office. The ideal candidate will have 5 years of admin experience working in a fast paced office environment.

  • Help staff in the preparation of quality supporting documents for their reports (site figures, appendices, etc.)
  • Compose and/or draft correspondences with state offices and townships (i.e. building department, zoning, NYCDEP, etc.) by sending out FOIAs and other needed documents
  • Must be able to perform a records review of digitized city directories for various properties at the New York Public Library
  • Perform data entry following prescribed formats or established formats.
  • Track projects, proposals and any other related items, as directed by the project manager.
  • Assist in the development of documents for proposals and reports.
  • Answer incoming telephone calls and provide assistance, including proper transfers to internal sources, as needed.
  • Provide basic word processing assistance, if needed
  • Responsible for outgoing and incoming deliveries, mail and faxes.
  • Stuff envelopes and put proper postage on outgoing mail
  • Create Fed Ex labels for outgoing packages. Arrange messenger/FedEx services. 
  • Responsible for maintaining and ordering all office supplies
  • Assist with Coordinating/maintaining appointment calendars and external and internal meetings.
  • Make travel arrangements
  • Provide back-up support to accounting staff as needed (requires knowledge of Microsoft Word and Excel)



  • Ability to work within a team environment.
  • Project a professional image both in-person and on the phone
  • Possess excellent interpersonal skills
  • Ability to follow specific instructions and carry-out tasks as assigned
  • Accurate data entry abilities
  • Proficient in Microsoft Word, Microsoft Excel, Microsoft Outlook and Adobe Acrobat Reader
  • Excellent verbal and written communication skills with strong analytical skills.
  • Self-directed, organized, and able to work with minimum supervision.                        



  • High school diploma, Associate’s Degree from an accredited college program preferred
  • 5 years’ experience in front office administration
  • Experience working in a consulting firm a plus
  • Involves a degree of travel



  • Must be able to read, write, speak & comprehend English
  • Must be able to communicate clearly in person and over the telephone
  • Visual acuity adequate to perform job duties, including reading information from printed sources and computer screen


                                                We will consider qualified applicants who have criminal histories in a manner consistent with the law.

New York, NY