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Asset Data Collection & Management

Partner’s Asset Data Collection & Management (ADCM) team, comprised of architects, engineers, and other trained specialists, captures quality data to support informed business decisions. With our clients’ objectives in mind, we use industry standards or develop custom scopes to meet key performance indicators and metrics. Our propriety field collection tool facilitates accelerated data collection with geolocation, linked media files, and integrated checks for consistent, reliable data. Our client website, Partner SiteLynx, and through Analytics dashboards, allow you to sort, analyze, and visualize the data. Additionally, the asset database can be exported and delivered for easy integration into your Computerized Maintenance Management System (CMMS), Enterprise Asset Management (EAM), Integrated Workspace Management System (IWMS), or other asset management software platform.

ADCM can support any initiative, including:
  • Portfolio Analysis
  • Strategic Capital Planning
  • Sustainability and ESG+R Goals
  • Compliance Requirements
  • Operations and Maintenance (O&M) Programs
  • New & Existing Verification of Equipment and Other Assets
  • QR/Barcoding of Equipment and Other Assets
  • Expected & Remaining Useful Life (EUL/RUL) Studies

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What's Involved

ADCM is a complicated undertaking that, without proper execution, is fraught with obstacles and challenges that can lead to poor data quality. Partner’s ADCM team combines mastery of data science, engineering expertise, and a consultative process to ensure that your organization reaps the full benefits of a well-executed ADCM program. Each ADCM project involves the following:

  • Purpose: Asset data can be used for many different reasons and at many different levels. Our ADCM team begins by defining the purpose of the asset data collection from an organizational perspective. By understanding the value proposition – whether that is relieving pain points and/or creating gains – we ensure that the scope of work addresses the problem and drive for the effort.
  • Standardize: The goal of standardizing data is to establish consistency across a portfolio so that different property uses, construction types, and market locations can be collectively analyzed. Our systematic approach to the data itself supports a simplified, meaningful analysis of the dataset.
  • Analysis: The collected information can be arranged and analyzed for a variety of use cases including predictive analytics, building performance and management improvements, and refined capital planning. Ultimately, asset data can be aggregated, leveraged, and analyzed as needed to make better business decisions.
  • Collection: The data points we commonly collect for each asset include documenting the physical location on floorplans or capturing geographic location using GIS technology. Other best practices include QR/barcoding to establish unique identifiers for each asset, documenting nameplate information when applicable (e.g., manufacturer, model and serial numbers, capacities, manufacturing and installation dates, etc.), expected and remaining useful life (EUL/RUL), and taking representative photographs.
  • Action: An ADCM program helps to ensure that the actions taken are data-driven and the capital is appropriately funded where it is needed the most. Partner’s custom dashboard delivery allows users to present data visually and in the context of specified metrics and key performance indicators, and to export data into other management systems. This delivery method makes the data actionable and easily interpreted by a diverse mix of personnel within an organization.

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Frequently Asked Questions

Challenges may include accessing all areas of the facility, especially in large or complex buildings, accurately estimating repair costs, prioritizing maintenance needs within budget constraints, and ensuring that assessments align with organizational goals and objectives.

Asset management software offers several benefits, including:
Improved visibility and control over assets.
Increased efficiency through automation of asset-related processes.
Better decision-making based on real-time insights into asset performance and utilization.
Enhanced compliance with regulations and standards.
Cost savings through optimized asset lifecycle management.

Conduct an asset inventory, define your data needs, choose appropriate data collection methods, implement a data management system, and train your staff.

Streamlines data collection, automates tasks, improves data quality, provides comprehensive asset management capabilities.

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Partner is the leading provider of engineering, environmental, construction, energy, and valuation consulting for the commercial real estate industry. We help our clients manage risk, make smart investments, optimize asset performance, and win at their real estate investment strategies.
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